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Supplements

Supplements are additional services or products that can be added to tours and bookings — for example, travel insurance, room upgrades, equipment rentals, or optional activities.

Navigate to: Tour Administration → Supplement

Overview​

The Supplements page displays a list of all supplements in the system.

Filter options:

  • Active — show only active supplements
  • Inactive — show only inactive supplements
  • All — show all supplements

You can toggle the status of any supplement directly from the list to activate or deactivate it.

Create a Supplement​

Navigate to: Tour Administration → Supplement → Create Supplement

  1. Click the Create Supplement button
  2. Fill in the following fields:
FieldRequiredDescription
NameYesName of the supplement
CategoryNoAssign to a supplement category
Unit typeYesHow the supplement price is calculated — per person, per booking, per day, etc.
PriceYesBase price of the supplement
QuantityYesNumber of units included
DescriptionNoAdditional details about the supplement
  1. Click Create
Note

The supplement price displayed to customers is calculated based on the quantity and unit type. You can view the full price breakdown in the Billing Details section of the Payments tab on any booking.

Multi-Language Support​

Supplements support multiple languages so customers see the supplement name and description in their preferred language.

To add a translation:

  1. Open the supplement
  2. Go to the Multi-language tab
  3. Select a language from the dropdown
  4. Enter the translated name and description
  5. Click Save

Multi-Currency Support​

Supplements can be priced in multiple currencies.

To add a currency price:

  1. Open the supplement
  2. Go to the Multi-currency tab
  3. Select a currency from the dropdown
  4. Enter the price in that currency
  5. Click Save

Customers will see supplement prices in their local currency based on the currency selected during booking.

Add Supplements to a Tour​

Supplements must be added to a tour before they are available for bookings on that tour.

Navigate to: Tour Administration → All Tours → [select tour]

  1. Scroll to the Supplements Included section
  2. Select one or more supplements from the list
  3. Optionally update the supplement price for this specific tour (overrides the default price)
  4. Click Save

You can also create a new supplement directly from the tour page by clicking the New supplement button in the Supplements section.

Note

The same process applies when creating or editing Tour Templates — supplements added to a template are automatically included when a tour is created from that template.

Add or Edit Supplements on a Booking​

Supplements attached to a tour are automatically added to all bookings for that tour. You can adjust supplements per booking individually.

Navigate to: Bookings → [select booking] → Tour Basics tab

  • Add a supplement — click + Add supplement and select from available options (including supplements not on the tour)
  • Remove a supplement — remove it from the supplements table
  • Update the price — edit the price directly in the table for this booking only

You can also create a new supplement directly from the booking details page using the New supplement button.

Update a Supplement​

  1. Go to Tour Administration → Supplement
  2. Click on the supplement name to open its details page
  3. Edit any field — name, unit type, price, category or description
  4. Click Update
Note

Updating a supplement's price at the global level does not affect existing bookings. It only applies to new bookings created after the change.

Supplement Price Calculation​

The total supplement price shown in the billing breakdown is calculated as:

Supplement total = Price × Quantity

Example: If a supplement has a price of 500 SEK and a quantity of 2, the total supplement cost added to the booking is 1,000 SEK.

A full cost breakdown — including supplement amounts, VAT, and totals — is visible in:

  • Bookings → [booking] → Payments tab → Billing Details
  • The booking PDF (if the Payment section is enabled in Configure PDF settings)
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