Passenger Details

Navigate to: Bookings → [select booking] → Passenger Details tab

Enter personal information for each passenger. The number of passenger forms matches the number entered on the Tour Basics tab.

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Autofill

If the passenger has booked before, select their name from the Autofill passenger details dropdown to pre-populate all fields.

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Fields Per Passenger

Field	Required	Description
First name	Yes	Passenger's first name
Last name	Yes	Passenger's last name
Date of birth	No	Format: YYYY-MM-DD
Email	Yes	All booking emails are sent to this address
Telephone number	No	Contact number
Pickup location	No	Select from locations assigned to the tour
Vehicles	No	Select from vehicles assigned to the tour

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Optional Sections

Expand with checkboxes:

• Add passport details (number, issue date, expiry)
• Add invoice address
• Add additional information (internal notes, not visible to customer)
• Travellers have food allergies
• Add emergency contact
• Update client information in system (saves changes to the passenger's permanent profile)

tip

You can save client details from the Basics section too — clicking Save in Basics persists client data (including Is travelling) without needing a separate save here. Save here if you're only updating client information.

tip

For booked tour bookings, the Passenger Details form also offers a Save and Send Email button alongside Save and Next. Use it when you want to save passenger changes and notify the customer in a single action. See Save and Send Email for the full behaviour.